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vault backup: 2026-02-27 10:43:35

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Konstantin Hintermayer
2026-02-27 10:43:36 +01:00
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Test/EventKit/01 - Inventory Management.md
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@@ -88,16 +88,18 @@ stateDiagram-v2
### Asset Register
| Feature | Description |
| --------------------------- | --------------------------------------------------------------------------------------------------- |
| Individual asset tracking | Each asset has a UUID, serial number, and QR code |
| Legacy barcode support | Import and map existing barcode/label schemes — dual scanning supported alongside new QR codes |
| Purchase & financial data | Purchase date, supplier, cost, insurance value, depreciation |
| Documentation | Photos, manuals, spec sheets, certificates attached per asset |
| Firmware / version tracking | Track software/firmware versions on digital equipment |
| Custom attributes | User-defined fields per product category (e.g. "wattage" for amps, "throw distance" for projectors) |
| Condition notes | Free-text notes updated at each check-in inspection |
| Full audit trail | Every status change, location change, and edit is logged with timestamp and user |
| Feature | Description |
| --------------------------- | ----------------------------------------------------------------------------------------------------------- |
| Individual asset tracking | Each asset has a UUID, serial number, and QR code |
| Asset numbering scheme | Human-readable IDs: product prefix + sequential number (e.g. `SM58-001`, `SM58-002`). UUID for internal use |
| Legacy barcode support | Import and map existing barcode/label schemes — dual scanning supported alongside new QR codes |
| Purchase & financial data | Purchase date, supplier, cost, insurance value, depreciation |
| Documentation | Photos, manuals, spec sheets, certificates attached per asset |
| Firmware / version tracking | Track software/firmware versions on digital equipment |
| Custom attributes | User-defined fields per product category (e.g. "wattage" for amps, "throw distance" for projectors) |
| Condition tracking | User-definable states — defaults: **Good** / **Damaged** / **Written Off** |
| Condition notes | Free-text notes updated at each check-in inspection |
| Full audit trail | Every status change, location change, and edit is logged with timestamp and user (field-level diffs) |
### Cases & Packing
@@ -124,13 +126,14 @@ stateDiagram-v2
### Availability Engine
| Feature | Description |
| ---------------------- | ---------------------------------------------------------------- |
| Real-time availability | See what's available for any date range, per product or category |
| Conflict detection | Alert when the same asset is double-booked across events |
| Availability search | "Show me 10× available SM58s for March 15-18" |
| Calendar view | Heatmap-style availability calendar showing utilisation density |
| Shortage alerts | Warn planners when demand exceeds available stock |
| Feature | Description |
| ---------------------- | ------------------------------------------------------------------------------- |
| Real-time availability | See what's available for any date range, per product or category |
| Conflict detection | Alert when the same asset is double-booked across events |
| Availability search | "Show me 10× available SM58s for March 15-18" |
| Calendar view | Heatmap-style availability calendar showing utilisation density |
| Shortage alerts | Warn planners when demand exceeds available stock |
| Reservation rules | Configurable per event priority level (hard lock vs. overridable with approval) |
### Sub-hire Management
@@ -145,13 +148,13 @@ stateDiagram-v2
### Consumables
| Feature | Description |
| ------------------------- | --------------------------------------------------------------------------------- |
| Stock level tracking | Current quantity per consumable product |
| Reorder thresholds | Automated alerts when stock falls below a defined level |
| Par levels | Target stock levels to maintain |
| Consumption per event | Track how much of each consumable was used per event |
| Purchase order generation | Generate POs to restock consumables — requires manual confirmation before sending |
| Feature | Description |
| ------------------------- | ---------------------------------------------------------------------------------------------------------------------- |
| Stock level tracking | Current quantity per consumable product |
| Reorder thresholds | Automated alerts when stock falls below a defined level |
| Par levels | Target stock levels to maintain |
| Consumption per event | Estimated at planning stage, actual recorded after event — deducted from stock when physically dispatched (scan-based) |
| Purchase order generation | Generate POs to restock consumables — requires manual confirmation before sending |
### Maintenance & Testing
@@ -180,6 +183,44 @@ stateDiagram-v2
| Insurance valuation | Current value of all assets for insurance purposes |
| Depreciation report | Book value vs. purchase price over time |
### Stocktake
All approaches are supported — user selectable:
| Mode | Description |
| ---------------- | --------------------------------------------------- |
| **Full** | Scan everything, compare against expected inventory |
| **Partial/zone** | Scan specific areas, shelves, or categories |
| **Rolling** | Continuous — scan a section each day |
### Prep Checklists
Optional per-product checklists for event preparation (e.g. "test power", "check firmware", "include accessories"). Checklists are user-definable per product category.
### Damage Reporting
Configurable workflow per damage severity:
| Step | Description |
| ----------------------- | ---------------------------------------------------- |
| Flag asset | Mark as damaged, auto-create maintenance task |
| Photo evidence | Required or optional depending on configuration |
| Cost estimate | Optional — estimate for client charge-back |
| Severity-based workflow | Different actions triggered by damage severity level |
### Return Inspection
Detailed return inspection workflow:
| Step | Action |
| ---- | ---------------------------------------------- |
| 1 | Scan asset |
| 2 | Per-item checklist (product-category-specific) |
| 3 | Photos of current condition |
| 4 | Condition update (good / damaged / write-off) |
| 5 | Route to cleaning queue if needed |
| 6 | Shelve / re-stock |
---
## Related Documentation