e.g. Zebra TC-series — built-in scanner, drop-resistant
Fixed scanner
Check-in/check-out desk
Mounted scanner at warehouse dispatch point
Recommended Setup
Role
Device
Warehouse staff
Bluetooth scanner + tablet (mounted on cart)
On-site crew
Phone app (PWA or native)
Office / planning
Web UI (no scanning needed)
Dispatch desk
Fixed USB scanner + desktop
Scanning Workflows
Check-Out (Dispatch to Event)
sequenceDiagram
participant User as Warehouse Staff
participant App as EventKit App
participant API as API Server
User->>App: Open [[02 - Planning Module#Pull Lists / Equipment Planning|Event Pull List]]
App-->>User: Show items to dispatch
loop For each item/case
User->>App: Scan QR code
App->>API: POST /scan/checkout {asset_uuid, event_id}
API-->>App: ✅ Asset status → "[[01 - Inventory Management#Asset Lifecycle & Statuses|Checked Out]]"
App-->>User: ✅ Item confirmed on list
end
App-->>User: Pull list complete: 47/47 items scanned
Check-In (Return from Event)
sequenceDiagram
participant User as Warehouse Staff
participant App as EventKit App
participant API as API Server
User->>App: Open Event Return
loop For each returning item
User->>App: Scan QR code
App-->>User: Prompt: Condition? [OK / Damaged]
User->>App: Select condition + optional note/photo
App->>API: POST /scan/checkin {asset_uuid, condition, notes}
API-->>App: ✅ Asset status → "Checked In" or "Damaged"
end
App-->>User: Return complete. 2 items flagged as damaged.
Stocktake / Audit
sequenceDiagram
participant User as Warehouse Staff
participant App as EventKit App
participant API as API Server
User->>App: Start Stocktake for Location "Shelf B3"
User->>App: Scan location QR code
loop For each item on shelf
User->>App: Scan asset QR code
App->>API: POST /scan/stocktake {asset_uuid, location_id}
API-->>App: ✅ Asset found at expected location
end
App->>API: POST /stocktake/complete {location_id}
API-->>App: Report: 3 missing, 1 unexpected item found
App-->>User: Stocktake discrepancy report
Case Packing
sequenceDiagram
participant User as Warehouse Staff
participant App as EventKit App
participant API as API Server
User->>App: Scan Case QR code
App-->>User: Show case contents (expected packing list)
loop For each item going into case
User->>App: Scan asset QR code
App->>API: POST /scan/pack {asset_uuid, case_uuid}
API-->>App: ✅ Item added to case
end
App-->>User: Case packed: 8/8 items ✅
Sub-hire Receive (Federated)
sequenceDiagram
participant User as Company B Staff
participant B_App as Company B App
participant B_API as Company B API
participant A_API as Company A API
User->>B_App: Scan QR code on received item
Note over B_App: URL domain = company-a.com → [[04 - Federation Architecture|federated asset]]
B_App->>B_API: POST /scan/subhire-receive {url, condition}
B_API->>A_API: GET /federation/asset/{uuid}
A_API-->>B_API: Asset details (Shure SM58, SN: 00142)
B_API->>A_API: POST /federation/asset/{uuid}/checkin
B_API-->>B_App: ✅ Sub-hired asset received from Company A
B_App-->>User: Show asset details + "Owned by Company A"
Quick Lookup
Scan any QR code outside of a workflow to instantly see:
